PTA Rules and Regulations

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東京都立国際高等学校PTA
Tokyo Metropolitan Kokusai High School PTA

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Updated 2014-07-12 | Created 2008-07-08 LinkIconJapanese HOME

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PTA rule assumes printed "PTA handbook" to be an original. Please inquire after confirming printed "PTA handbook" when there is a doubt in the content described in this page.

PTA Rules and Regulations

Chapter 1: General Rules.

  • Article 1: (Title)
    • This association is called the Tokyo Metropolitan Kokusai High School PTA; its office is located on the school grounds.
  • Article 2: (Members)
    • Members are comprised of parents/guardians of students of Kokusai High School as well as faculty and staff of Kokusai High School.
  • Article 3: (Purpose)
    • To contribute to the completeness and development of this school's educational process by cultivating understanding and cooperation between members; to improve the school's culture and mutual friendship.
  • Article 4: (Plan)
    • While pursuing the objectives of the preceding article, the PTA will not interfere in the personnel affairs or management of the school.Moreover, no profit-making, political, or religious activity will be carried out.
  • Article 5: (Business)
    • The purpose of this association is to be concerned with the achievement of the following:
    • 1. That the school provides a substantial education.
    • 2. Welfare of members and students.
    • 3. Mutual friendship between members.
    • 4 In addition, requirements to achieve the association's objectives.

Chapter 2: Composition of the Association's Officers.

  • Article 6: (Composition)
    • The PTA shall have the following board menbers and auditors.
    • *If the school changes the organization, the PTA shall follow the new organization.
    • 1. President of the PTA (1) (parent or guardian) .
    • 2. Honorary president (1) (faculty member) .
    • 3. Vice Presidents (4) (three parents/guardians and one faculty member)
    • 4. Secretaries (2) (parents/guardians) .
    • 5. Accountants (3) (two parents/guardians and one faculty member) .
    • 6. Auditors (2) (parents/guardians) .
    • 7. .Participants Chief faculty members + (4) (faculty members).
  • Article 7: (Term of office)
    • The term of officer and auditor positions mentioned in the preceding article, with the exception of school faculty/staff members, will be limited to one year. The same member can be reappointed for two consecutive years for President, Accountant and Auditor, and for three consecutive years for the other offices.

Chapter 3: The Election and Duties of Officers.

  • Article 8: (Duties)
    • The duties of officers and auditors are as follows:
    • 1. The president of the PTA is the overall representative of the association and oversees the whole association and its activities.
    • 2. The vice president assists the president and executes the duties of the president by proxy in the absence of the president.
    • 3. The secretaries are responsible for recording the proceedings of steering committee meetings, etc.
    • 4. The accountants are responsible for maintaining the accounts of the association.
    • 5. The auditors are responsible for auditing and inspecting the accounts of the association.
  • Article 9: (Election)
    • Election of offices held by parents/guardians, as listed in Article 6, will be carried out as follows:
    • 1. Recommend (nominate) candidates to the Tokyo wards to establish their candidacy.
    • 2. Decide on special rules for the composition of the nomination committee.
    • 3. Nominated members' names must be announced to the membership.
  • Article 10: (Faculty Member)
    • In accordance with Article 6, the board members and participants shall include faculty members as follows:
    • 1. PTA Honorary President: School principal.
    • 2. PTA Vice President: School vice-principal.
    • 3. Accountant: Manager of school planning office.
    • 4. . Participants: Chief faculty members, Head of the general affairs department, and Head teacher for each class year.
  • Article 11: (Multiple Offices)
    • PTA officers and auditors are not allowed to hold more than one office at a time in the PTA.
  • Article 12: (Vacancies)
    • When a vacancy of an office occurs during the year the steering committee will conduct deliberations to fill the vacancy.

Chapter 4: Organization and Its Role.

  • Article 13: (Organization)
    • This association establishes the following organs of the PTA:
    • 1. General Assembly.
    • 2. Steering Committee.
    • 3. Officers Committee
    • 4. Standing Committee.
  • (General Assembly)
  • Article 14:
    • The General Assembly is the No.1 legislative organ. A General Assembly meeting will be held at early date of each year and will perform the following:
    • 1. Recognition of officers and auditors.
    • 2. Budget, settlement of accounts, and deliberations and approval of business plan.
    • 3. To approve the revision of association rules and regulations as required and discussion of other matters or measures.
  • Article 15:
    • The General Assembly meeting will be managed as follows.
    • 1. A General Assembly meeting can be formed with 1/2 or more attendance of its membership.
    • 2. The President will be elected from among the members attending.
    • 3. A decision is based on the majority of votes from the membership in attendance.
  • Article 16:
    • When necessary a Special General Assembly meeting can be held.
  • (Steering Committee)
  • Article 17:
    • The Steering Committee is a legislative organ which ranks second to the General Assembly.
  • Article 18:
    • The composition of the Steering Committee is as follows:
    • 1. The Steering Committee chairman and participants.
    • 2. The vice-president is a regular/permanent committee member.
    • 3. The vice-chairman is a regular member of Special Committees. (Special Committee is addressed in Article 22.)
    • 4. School staff involved with the consideration of school matters.
  • Article 19:
    • The Steering Committee deliberates the following matters:
    • 1. Measures submitted to the General Assembly.
    • 2. Business plans drawn up by the Standing Committee.
    • 3. Matters regarding the establishment of Special Committees, as well as activity plans.
    • 4. Replacement of officers, auditors, or committee chairs, etc. in the event of vacancies.
    • 5. In addition, determination of bylaws and other matters referred to the Steering Committee for consideration and management.
  • (Standing committee)
  • Article 20:
    • The Standing Committee decides on the bylaws for the various PTA committees: Class (Grade), Culture, Public Relations, International Friendship, Graduation, and IT.
  • Article 21:
    • The duties of the Standing Committee are as follows:
    • 1. The Grade (Class) Committee strives for cooperation between school staff and parents/guardians in the management of a class (grade). It also works to ensure the welfare of students and members.
    • 2. The Cultural Committee works to ensure and improve the cultural refinement and cultural education of students and members.
    • 3. The Public Relations Committee is in charge of issuing PR Brochure and others.
    • 4. The International Friendship Committee focuses on the international exchange of members and students.
    • 5. The Graduation Committee works on the arraigning and planning of the graduation ceremony and affairs.
    • 6. The Information Technology (IT) Committee promotes communication between members through the use of electronic technology, i.e., e-mail and web pages.
  • Article 22:
    • When necessary to respond to special circumstances a Special Committee can be enacted.
  • (Officers Committee)
  • Article 23:
    • The Officers Committee consists of all officers except for faculty members listed in Article 6, and shall preliminarily organize the agenda of Steering Committees. School Vice-Principal also participates in the Officers Committee meetings.
  • Article 24: (Convening a meeting)
    • The PTA President is principally responsible for calling for a meeting of the General Assembly or of the Steering Committee.
  • Article 25: (Honorary Chairman)
    • In order for the Honorary Chairman to be able to coordinate and have an overall grasp of affairs, the Honorary Chairman is required to attend all meetings and to be available for consultation and offer input to committee plans and activities.

Chapter 5: Accounting.

  • Article 26:
    • The amount of a PTA fee will be determined via approval by the General Assembly.
  • Article 27:
    • The PTA annual fee per family is 5,000 yen, to be collected at the beginning of school year, and is not refundable in case of studying overseas, temporary absence, or leaving school. The same amount of fee shall be collected when entering school or returning to school from studying overseas or temporary absence in the middle of school year.
  • Article 28:
    • The budget of the PTA consists of income by PTA fee and others, and shall be approved by the General Assembly. The PTA annual fee per family is 5,000 yen. In case of multiple students from the same family, the fee shall be refunded upon request. Also the fee may be exempt under certain conditions.
  • Article 29:
    • The PTA fiscal year begins on April 1, and ends on March 31 of the following year.
    • However, a provisional budget may be prepared to cover the period from April 1 until the General Assembly is held.

Chapter 6: Supplementary Rules.

  • Article 30: (Changes to Rules)
    • Changes to this agreement and rules must be deliberated on by the Steering Committee then passed to the General Assembly for approval.
  • Article 31: (Determination of Supplementary Rules)
    • When necessary, the PTA President, through deliberations of the Steering Committee, will make final determination regarding the implementation of PTA rules and regulations.

<Revisions>

  • This agreement was implemented on June 17, 1989. Revisions were made on the following dates:
    • December 16, 1991.
    • May 18, 1996.
    • May 17, 1997.
    • May 15, 1999.
    • May 20, 2000.
    • May 19, 2001.
    • May 18, 2002.
    • April 19, 2003.
    • April 17, 2004.
    • April 16, 2005.
    • April 15, 2006.
    • April 14, 2007.
    • April 12, 2008.
    • April 11, 2009.
    • April 10, 2010.
    • April 09, 2011.
    • April 14, 2012.

<Supplementary Rules>

  • Based on Article 31, the following supplementary rules were established.
  • Preservation of records, etc.
  • Each committee shall maintain a record of its activities.
    • a) PTA Rules (Permanent Record)
    • b) The General Assembly meeting minutes. (Permanent Record)
    • c) Accounting Books. (Maintain for ten years)
    • d) Members'hand book. (Permanent Record)
    • e) Public Relations Magazine. (Permanent Record)
    • f) Steering Committee Notes, Correspondence, Information. (Maintain for five years)
    • g) Records of Each Committee's Activities. (Maintain for five years)
  • Subsidiary Bylaws.
    • 1. Article 6: Within the executive officers, a Vice President, one for each class (year/grade) will be elected from among the parents/guardians.
    • 2. Article 9, 1st clause: The Steering Committee proposes the establishment of a Recommendation Committee to be inaugurated in October.
    • 3. Article 9, 2nd clause: To be carried out as follows:
      • a) From the Standing Committee, four people (with two or more members from the Steering Committee) and one from each Standing Committee department: Culture, Public Relations, International Friendship, and IT.
      • b) From the School Staff, one person.
      • c)From the Grade Committee, three people, one per grade (excluding the chairman and the vice-chairman of the committee).
      •   ◇ Six people, two from each grade (class), from the Grade Committee, with the exception of Committee Chairman and Vice Chairman, will be elected to the Recommendation Committee.
      •  ◇ In addition, a parent/guardian already holding an officer position or an auditor may not become a member of the Recommendation Committee.
    • 4. A Recommendation Committee member cannot become an officer or an auditor candidate.
    • 5. During the March Steering Committee meeting, the Recommendation Committee reports the names of officer and auditor candidates. However, the newly selected PTA Vice President and one auditor will be reported at the General Assembly.
    • 6. As soon as all candidates are decided, officer and auditor candidate names must be announced at the General Assembly meeting, after passing through examination by the Steering Committee.
    • 7. Activities of the Recommendation Committee end with the General Assembly meeting.
    • 8. Regarding Article 20, the composition of each committee is as follows:
    • The Grade Committee, Culture Committee, PR Committee and International Friendship Committee shall each choose one or more members from each class in each grade. Each committee shall consist of 1st to 3rd grade menbers, and those members shall select one Committee Chairman and one Vice-Chairman.
    • However, The Grade (Class) Committee chooses one Committee Chairman and one Vice-Chairman from a different grade than that of the Chairman.
    • The Graduation Committee shall choose one or more members out of each class in 3rd grade, and those members shall select one Committee Chairman and one Vice-Chairman.
    • The IT Committee shall choose one or more members from each class of 1st and 2nd grade. Together with those members, members who have worked as an IT member during in the 1st and 2nd years and desire to work again in the 3rd year, and those members shall select one Committee Chairman and one Vice-Chairman.
    • Furthermore, all members of each committee gather to elect a regular vice committee chairman by mutual vote.
    • In addition, these election procedures will be performed as quickly as possible.
    • 9. Article 21, 2nd Clause: The Cultural Committee is the window (point of contact) to the PTA circle. However, establishment or repeals of proposals must receive the approval of the Steering Committee.
      • ◇ The members of the PTA circle are comprised of current and or former PTA members ; they hold their activities mainly on the school premises.
    • 10. Article 28: The Steering Committee requests a mid-fiscal year budget report from each committee to examine budget execution. Based on that report, compensatory measures may be taken.
    • 11. The Grade (Class) Committee can ask for cooperation from other committees for round-table discussions, etc. for management/administration of class elections.
  • Treatment of School Festival (Oyo-Sai) Proceeds.
    • 1. To fulfill any purpose outlined in Article 5, and with Steering Committee approval, School Festival (Oyo-Sai) proceeds (Cafe, Bazaar, Bake Sale) may be applied to PTA activity expenses and/or added to the accumulative working expense fund for commemorative events.
    • 2. Steering Committee approval is to be obtained each time revenue is integrated into, or expenses are paid from a special account.
  • Regulation on Condolences.
    • 1. The school PTA expresses condolence, etc. according to this regulation. Through cooperation of the Steering Committee, when required, congratulations and condolences intentions can be expressed through this regulation.
    • 2. Regulations governing congratulations and condolences are noted in the following table:
  •  Reason:  Death Hospitalization
    (Over 3 Days)
    Other
    (Fire, Sympathy, etc.)
    Student ¥20,000 ¥5,000 Upon Consultation
    Parent/Guardian ¥10,000 Upon Consultation

Rules and Regulations Regarding the Acceptance

of Exchange Students at Kokusai High School

  • 1. Intention: Regarding exchange students who are accepted into Kokusai High School, to enable them to have a more fulfilling time and enhance their international exchange experience ,we subsidize a portion of their education expenses.
  • 2. Subsidy Funds: The maximum amount issued for one student is fixed at 50,000 JPY.
  • 3. Possible Beneficiaries: As a general rule, the student must be planning to attend Kokusai High School as an exchange student for a period of more than six months.
  • Content of Support: The school support items that the administrative board recognizes as educationally meaningful such as uniforms, physical education clothing, fieldtrips, ESCA and art appreciation.

Detailed Regulations

  • ・ The exchange student will be notified about related rules and regulations through the International Department at the time he/she is accepted into the school.
  • ・ Applications must be submitted on the specified application form and approval of the principal received.
  • ・ As a general rule, subsidies are not given directly in cash.
  • ・ Regarding school uniforms and physical education clothing, they must be recycled as much as possible.
  • Partially revised April 12, 2008
  • Partially revised April 9,2011